About our dataprocessing
Below you can read how we process your data, where we save it, what security techniques we use and to whom the data is visible.
Webshopsoftware and Webhosting
WooCommerce and Yourhosting
We use webshopsoftware provided by WooCommerce. For our webhosting and e-mailservices we use the services of Yourhosting. Personal data gathered with the use of our website and services is shared with Yourhosting and requires sometimes access to these details by Yourhosting to offer (technical) support. They will not use this data for any other purposes. Yourhosting has an obligation, based on the agreement we have with them, to take necessary precautions and security measures when it comes to your personal data. We have taken necessary precautions and security measures when it comes to your personal data such as an SSL-encryption and a strong password policy.
E-mail and mailinglists
Regular business email
For our regular business email, we use the email services of Yourhosting. This party has implemented fitting technical and organizational measures to prevent misuse, loss or corruption of your data. My webhost does not have access to our mailbox and we treat our email-traffic confidentially.
Mollie For concluding and processing (part of) our payments in our webshop we use the payment provider Mollie. Mollie processes your name, address, and residence information. They also process payment information such as your bank account number or credit card number. Mollie has implemented fitting technical and organizational measures to protect your personal data. Mollie retains the right to use your personal (anonymized) information to further improve their services and, within this context, share it with third parties. All the aforementioned guarantees regarding the protection of your personal data are also applicable to any services by Mollie that uses third parties. Mollie does not store your data any longer than the instalments permitted by the appropriate legal grounds.
Transport and logistics
PostNL, UPS, DHL and DPD If you place an order with us it is our responsibility to have your order successfully delivered to you. For the delivery we use the services of PostNL. For a successful delivery it is important that we share you name, address and residential details with the companies mentioned above. They use this information with the sole purpose to carry out the agreement of delivery. In case of them hiring subcontractors, they will share said information with these parties.
Accounting and Bookkeeping
For our accounting, administration and bookkeeping we use the services of Lava located in Bemmel, The Netherlands. We share your name, address, residential details, and general details concerning your order/purchase. This data is used for the administration of sales invoices. Your personal data is securely sent and stored, Lava has implemented fitting technical and organizational measures to protect your personal data against loss or unauthorized use. Lava is obligated to a duty of confidentiality and will treat your data accordingly. Lava does not use your personal data for any other purposes other than those previously described above.
External sales channels
At this moment in time we do not use any external sales channels.
Purpose of data processing
General purpose of data processing We use your data with the sole purpose of providing you with our services. This means that the goal of processing this data stands in direct relation to the assignment or task that you offer us. We do not use this data for (addressed) marketing purposes from others. Your data is not shared with third parties, with any other purpose than to fulfil accountancy and administrative obligations. These third parties are all obligated to a duty of confidentiality based on the agreement we have with them, an oath or legal obligation. Automatically collected data Information automatically gathered by our website is processed with the sole purpose of providing you with and/or to further improve our services. This information (for instance your IP address (anonymized), webbrowser and operating system) is not personal information. Cooperation in tax and criminal investigation In some cases, we may be obligated by government to a lawful duty of sharing your information with the purpose of assisting in a fiscal or criminal investigation. In such cases we are forced to comply and assist, but will, based on lawful possibilities, offer objection. Retention periods We store your data for as long as you are a client with us. This means that we maintain and keep your client profile until you make it known to us that you no longer desire to use our services. Such a message also functions as a request to be forgotten. We are required to keep invoices with your (personal) information due to relevant administrative obligations, this information is safely stored for as long as the relevant term for these obligations has not yet passed. Personnel no longer has access to your client profile and any documents made because of your assignment or task.
Based on valid Dutch and European law you, as a concerning party, have certain rights when it comes to personal data that is processed by or on behalf of us. Below you may find an explanation of these rights and how you, as a concerning party, can invoke these rights. In principle to prevent abuse we only send invoices and copies of your data to e-mail addresses that you have made known to us. Should you wish to receive this data on another e-mail address or for instance per mail we will ask you to identify yourself accordingly. We maintain an administration of concluded requests, in case of a request to be forgotten we will maintain an administration of anonymized data. You receive all invoices and copies of data in files that are structured in a machine-readable format, based on data classifications that we use within our system. At all times you maintain the right to lodge a complaint with “Autoriteit Persoonsgegevens” if you suspect that we mistreat or misuse your personal data. Right of inspection At all times you maintain the right to view the data we process that has a relation or may be reducible to your person. You may request such a viewing to our contact in charge of privacy matters. You will receive a response to your request within 30 days. If your request is approved, we will send you, via the e-mail address known to us, a copy of all data with an added overview of processors managing this data while also mentioning the categories under which we store this data. Right to rectification At all times you maintain the right to have the data we process that has a relation or may be reducible to your person be adjusted. You may request such an adjustment to our contact in charge of privacy matters. You will receive a response to your request within 30 days. If your request is approved, we will send you, via the e-mail address known to us, a confirmation that the data has been adjusted. Right to restriction of processing At all times you maintain the right to limit the data we process that has a relation or may be reducible to your person. You may request such limiting to our contact in charge of privacy matters. You will receive a response to your request within 30 days. If your request is approved, we will send you, via the e-mail address known to us, a confirmation that the processing of your data is limited until you chose to cancel said limitation. Right of transferability At all times you maintain the right to request for the data we process that has a relation or may be reducible to your person be processed by a third party of choice. You may send in such a request to our contact in charge of privacy matters. You will receive a response to your request within 30 days. If your request is approved, we will send you, via the e-mail address known to us, your (personal) invoices or copies of data that we, or third parties on behalf of us, have processed. It is highly likely that in such a case we can no longer offer our services to you for we can no longer guarantee the previous data safety. Right of objection and other rights At all times you maintain the right to object to the processing done by us, or on behalf of us by third parties, of your personal data. In case of such an objection we will immediately cease all processing of your data while your objection is being investigated and handled. In case of a justified objection we will return all invoices and/or copies of personal data that we, or third parties on behalf of us, have processed up until that point and cease processing thereafter. You also maintain the right to not be subject of automated decision-making processes or profiling. We process your data in such a way that this right does not apply. Should you believe that this right does apply then we ask you to reach out to our contact in charge of privacy matters.
Mind in Development Beatrixstraat 8A 6673 XP Andelst The Nederlands T: +31 (0) 651855944 E: firstname.lastname@example.org Contactperson for privacymatters: Esther-Marieke Dekens